Why I use it
Its job in the stack
I use Notion when several people need a shared, editable view of a project without learning a specialist system. Pages and simple databases work well for briefs, directories, status views and collaborative documentation.
Its ease can also produce a maze. A workspace needs clear homes, owners and archive rules, and operational data that requires strict integrity may belong in a real database.
Where it earns its place
Work I use it for
- 01Client workspaces
- 02Shared documentation
- 03Project directories
- 04Lightweight content databases
Limits
What it does not solve
Offline access, portability and complex data integrity are weaker than local files or purpose-built systems.